No event of this size ever runs perfectly, and mistakes, however small, will always be made.
Key is, was the event kept fun, and fair?
Sounds like it was.
Yes, it was fun and fair. We talked to lots of people that day, We've received lots of "thank you guys, we had a great time" emails.
I stand by our statement that it was a great event! It was not perfect, and I never said it was, nor did we expect it to go perfectly.
It was initially disappointing to see it move away from good ole Woodlands, but the fact that the venue was open for an unlimited amount of time was a MAJOR relief on both players and staff IMO. Although there still wasn't an opportunity to do a nice set of 75 minute top cut matches (what I infinitely prefer over 60 minutes), it was nice to get done when we did, considering that my second game with Will was the nineteenth tournament game I played all day.
There were some weird fits of minor inconsistency, such as: round two, the judge explicitly marks on my match slip that my opponent was four minutes late to the round; and round six, the judge just says that "he'll know" if time gets called (this opponent was only a minute or so late).
Although it really didn't make a difference, it seemed like the judges weren't entirely on the same page. If it's true that they wouldn't show players the compendium, then that is a major problem.
It's not that we chose to move it away from The Woodlands, its that we had no choice. Venues are ridiculously high in The Woodlands. We had a special deal going with the high school we've used in previous years, but this year, it was already booked before we got the go ahead for Regionals. We had a feeling that the Jr/Sr attendance would suffer.
I agree that IF the judges refused to show the players the compendium, that is a MAJOR problem. Here's my thought on this: A player who knows to ask for the Compendium, knows to ask for a Head Judge. I also think that same player would have said something to us at the event. Mike and I were very approachable during the event)... I want to note that I saw the Head Judge walk the Compendium over to the tables a few times during the event, so I know it was being done. (It's something we do even at local events, and even when the Compendium is not asked for)... In fact, I believe there was a match that involved a player saying that he thought the ruling was supposed to be something else based on something he thought he read on the 'Gym. The HJ immediately went to the Compendium, found what he needed, and walked it over to the player... When a parent had a question about the third game in SEF (He thought it wouldn't count, since neither player had taken four prizes, we explained how it was, and even without requesting the Compendium, we showed it to them to make sure that they knew that the winner had been determined correctly. It's just something we do.
As far as the inconsistent way the judges handled players that were late to their games, you can blame ME for that one. I'm the one who dropped the ball on that. I forgot to include that in the judges instructions, and since we generally don't use match slips for our local events, a couple judges must not have known to do that. (For small events, we just mark the tardy players on our score sheet).